Defining When Notification E-Mails Are Sent 

Use

You can configure user management to send notification e-mails on the occurrence of specific events, for example, when the administrator locks a user account an e-mail is sent to the user.

Procedure

...

       1.      In the portal, choose System Administration ® System Configuration ® UM Configuration.

       2.      Choose the Notification E-Mails tab.

       3.      In SMTP Server, enter the e-mail host. If you enter several e-mail hosts, separate them with a semicolon (‘;’).

Make sure that the SMTP server accepts e-mails from and sends e-mails to all domains that users may have in your environment. It is especially important that administrators have an e-mail address that the STMP server accepts.

       4.      Set the indicators as follows:

Indicator	Description
Send e-mail asynchronously	If e-mails are sent asynchronously programs do not have to wait until the e-mail server responds. Instead a separate process takes care of sending the e-mails. Select this indicator to improve performance.
Administrator creates new user (->user)	E-mail is sent to the user when administrator has created user’s account.
User requests new password (-> user)	E-mail containing the new password is sent to the user.
Administrator changes password (-> user)	E-mail is sent to the user when the administrator changes the user’s password.
Administrator locks user account (-> user)	E-mail is sent to the user when the administrator locks the user’s account.
Administrator unlocks user account (-> user)	E-mail is sent to the user when the administrator unlocks the user’s account.
Administrator deletes user account (-> user)	E-mail is sent to the user when the administrator deletes the user’s account.
Import function creates new user (-> user)	E-mail is sent to the user when the user’s account is created by import function.
Import function updates user (-> user)	E-mail is sent to the user when the user’s account is updated by import function.

       5.      Save your entries.

After changing settings using the configuration tool, you must restart the Java application server for the changes to take effect.

Result

In addition to the events that you defined above, notification e-mails are also sent to a user when the user registers in the portal. After self-registration the user gets a confirmation of registration to the e-mail address that he or she entered during registration.