Perform Manual Entries
Use
The purpose of this task is to manually enter data from legacy systems into the SAP production system, perhaps because there is only a small number of records to enter, or because converting data to SAP System structures is less efficient.
The procedure describes how to manually enter data to an SAP System client as part of the final preparations for going live. The process assumes that the data to be entered to SAP System is clean, or that the conversion process cleans the data while converting it to SAP System format.
The procedure is different, depending on a number of factors:
Manual data should be entered by the owner or user of the data, and data should be entered to transactions that have been grouped to reflect interdependency or a complete process. Ideally, each user should enter all the data he or she will subsequently use to perform business processes. This approach not only minimizes the data preparation effort, but also improves accuracy. Any problems with the data or the data entry process are quickly apparent to such a person, who can then contribute to the resolution of the problem.
The data needs to be entered manually. For example, is it master data, transaction data, updates to data already set up in the production client (such as changes to data frozen prior to Go Live), or a mixture of these types?
The data entry sequence must take into account the data and the transaction dependencies in the system. Packages of work must be identified for each data entry personnel that balance efficiency of entry with data and transaction dependency.
As a rule, master data entry should precede transaction data entry, and all updates to data already set up in the production system should be undertaken in a batch just before Go Live (for example, changes to salary details, or bills of materials already converted into the production system).
Procedure
Business Process Procedure (BPP) templates can be modified to assist data entry personnel who have not been trained.