Project Kick-Off Meeting

 

Purpose

 

The purpose of this deliverable is to officially inform all project team members directly involved about the commencement of the SAP implementation project.  This meeting should proceed with significant energy and enthusiasm to get the project heading in the right direction, and to communicate key information to as many people as possible.

 

How should it be produced

 

During the kick-off meeting project management will bring all the participants together directly involved in the project and present the predefined agenda, including but not limited to:

 

·         Introduction of SAP team members and implementation partners

·         Define project goals and objectives.

·         Definition of a high-level project rollout strategy and scope

·         Definition of a high-level project plan

·         Explain the critical success factors for the project.

·         Display of commitment from the project sponsorship committee/board to this project

·         Clarify roles, responsibilities, time commitments, and skill requirements

·         Outline of a high-level Organizational Change Management Plan

·         Conduct baseline project team risk assessment.

·         Provide an open forum for questions from all participants.

·         Explain the issue resolution process.

·         Communicate and begin to build the team concepts.

·        Motivate the project team.

 

What if it is not done

 

This is one of the most important deliverables and without it the project management team will lack the ability to understand and execute current and future steps in the project.

 

Source of Input (Deliverable/Other)

Input

 

Implementation

·         Create Initial Project Plans

 

Outputs

 

Refer to the breakdown of the deliverable in the roadmap structure

 

Additional Information

 

The initial project plan is defined in this phase, but it needs to be updated throughout the lifecycle of the project.  When preparing the plan, be specific in defining required skill sets for producing each deliverable, as this will allow to more accurate assignment of one or more deliverables to project team members.

 

It is very important, that the project sponsors are available to present the objectives of the management and to communicate the management strategy, which is supported by this project.