Conduct Kick-Off Meeting

Use

The purpose of this task is to officially launch the SAP project to the entire organization. The kick off meeting itself should include a wide group of participants, including senior management, project team members, consultants, members of the global team in case of roll out projects, and other personnel, as appropriate. This meeting should proceed with significant energy and enthusiasm to get the project heading in the right direction, and to communicate key information to as many people as possible.

Procedure

  1. Bring all the participants together.
  2. Clarify project goals and objectives.
  3. Conduct baseline project team risk assessment.
  4. Motivate the project team.
  5. Explain the implementation strategy to the project team.
  6. Explain the critical success factors for the project.
  7. Clarify roles, responsibilities, time commitments, and skill requirements.
  8. Provide an open forum for questions from all participants.
  9. Ensure that results of the project preparation phase are communicated.
  10. Explain the issue resolution process.
  11. Communicate and begin to build the team concepts.

Result

Kick off the meeting to inform and motivate the core and extended project team, and to sell the project internally.