OCM - Organizational Alignment Action and Exec Sponsorship Plans

 

Purpose

 

The purpose of this deliverable is to develop an action plan to mitigate risk attributable to organizational change.  The action plan is based on the findings from an organizational risk assessment.  In addition, an executive sponsorship plan is created to provide the SAP implementation project with credibility and momentum.

 

How should it be produced

 

Keeping the company’s culture and environment in mind, an organizational risk assessment survey should be developed from the risk assessment template provided in the AcceleratedSAP methodology.  The survey should be given to the project team, selected groups from the end user community and the executive organization. The results of these surveys drive the development of the action plan and should be shared within the OCM team, which then develops the strategy for mitigating the discovered risks.  The resulting action plan, i.e. strategy, is then presented to the Project Management Office for buy-in and approval to implement.

 

It is also important for the OCM team to conduct one on one interviews with key executives in the organization to gauge and cultivate their commitment to the project.  An executive sponsor should be named and messages surrounding the purpose of the SAP implementation project should be developed by the OCM team and approved by executive management.  The OCM team should develop a schedule of events and communications, which will be carried out directly by the executive sponsor.

 

What if it is not done

 

Unidentified and incorrectly assessed risks associated with organizational change can severely impact an organization during and after a project’s implementation, thus impacting the success of the project.  For example, the SAP system can be configured to match the company’s goals and business operations perfectly, but if end users have a perception that the new SAP system will cause job loss and re-organization then there will be a resistance to change and the project will be a failure.   Addressing project risks early and often will help the project to run smoothly and be successful.

 

Source of Input (Deliverable/Other)

Input

 

Project Charter

 

·         (All deliverable outputs)

<Customer Input>

·         High Level Estimate of End Users

·         Known Change Impacts

Project Organization and Environment

·         Project Organization Chart/ Structure, including Business Process Owners

Project Procedures, Standards and Tools

·         Organizational Change Management Framework

 

Outputs

 

Refer to breakdown of the deliverable in the roadmap structure.

 

Additional Information

 

None.