Define and Select Deliverables for the Project

Use

The purpose of this task is to ensure that the deliverables, or expected outcomes, are well understood by those responsible for doing the work and those responsible for evaluating the progress. This task should be performed at the beginning of project planning for each phase of the project. It is important that the link between deliverables and tasks or activities is clearly understood.

Procedure

  1. Review suggested deliverables and select those that will apply to the project.
    The program leadership team should review this list and select or determine those deliverables to be used for the project.
  2. Schedule a meeting to review deliverables.
    The (sub-)project team leads and technical team lead should meet with members of their respective project teams.
  3. Conduct the reviews.
    These reviews are important for a common understanding of the requirements and to enable project teams, and others responsible for project activities, to plan the appropriate amount of time and resources. Questions for clarification should be encouraged.
  4. Initiate quality checklists.
    The quality checklists for each phase are used at routine status meetings and at reviews at the end of the phase to assess and communicate progress.

Result

Expected outcomes and how they are to be evaluated are clearly understood by those responsible for the work and those responsible for evaluating the progress. This information is used at status meetings and establishes the criteria for evaluating whether a project can proceed to the next phase.